Administrative Assistant

  • Pelham, AL
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Responsible for routine clerical matters and assuring that documents flow in a coordinated and efficient manner.


  • High school graduate or equivalent.
  • Must be at least eighteen (18) years of age.
  • Minimum of two (2) years’ experience. Health care related experience, preferred.
  • General knowledge of spelling, punctuation, grammar, medical records and office procedures.
  • Basic knowledge of office machines.
  • Basic knowledge of telephone skills.
  • Aptitude or computer data entry and use of current software systems.
  • Effective social interaction, communication and organizational skills and the ability to perform a variety of tasks efficiently.
  • Must be capable of performing the job functions of this position with or without accommodations.


  • Provides assistance to the Administrator/Branch Manager, preserving the confidential nature of items of which he/she has knowledge.
  • Maintains the files, supplies, postage and general office condition in an orderly manner.
  • Handles all correspondence and word processing for the hospice agency.
  • Maintains minutes of meetings.
  • Answers telephone inquiries and channels them appropriately.
  • Files hard copy clinical notes/orders/consents, etc.
  • As necessary, sends physician’s orders for signature. Keeps current log of what is sent and tracks receipt of signed documents.
  • Responsible for gathering and recording staff members’ daily records, i.e. mileage, visit times, etc.
  • Tracks admission, discharge, case conferences and certification and re-certification dates on all patients.
  • Closes patient’s clinical record when discharged.
  • Maintains current patient statistics utilizing the current computer software.
  • Responsible for assisting with audits of patient information.
  • Participates in and assists with community activities.
  • Adhere to all of the Company’s policies and procedures.
  • Performs other duties as assigned. 

Job Information

Full Time
Req #: 4290-3062

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